University of California - San Diego #92432 Development Assistant in San Diego, California
#92432 Development Assistant
Filing Deadline: Mon 3/26/2018
UCSD Layoff from Career Appointment: Apply by 03/15/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.
The Development Assistant will provide administrative and development support to the Campus Initiatives unit supporting Athletics, Chancellor’s Associates, and ArtPower. The assistant will report to the Director of Development, Athletics and the Senior Director, Leadership Annual Giving and work on complex and confidential projects in the Alumni, Annual Giving and Pipeline Development unit.
Administrative responsibilities include: calendar support, handling a large volume of mail discriminately, assisting with the preparation, research and gathering of materials and information for meetings and events, and drafting, editing, and proofreading correspondence, briefings and reports for senior university officials. Will provide complex event management support for small, private lunches and dinners for high level donors as well as large scale receptions. Fiscal support requires gathering fiscal data, assisting in preparing budgets, and monitoring budgets for discrepancies. Will also create and maintain department contracts, purchase orders, reimbursements, travel and other expenses records as assigned.
The incumbent will also responsible for project support in a wide range of areas including resource administration, strategic planning, constituent engagement and general administration management issues. As requested, manage special projects of a highly confidential and sensitive nature. Will interact with all levels of the organization, including campus executive administration, other offices of development throughout the campus, and Advancement. Incumbent will be responsible for independent problem solving and performing duties with high quality service, utmost courtesy and confidentiality, using a group-process approach to accomplishing work.
Must have access to reliable transportation.
Occasional evenings and weekends may be required.
Proven experience providing senior-level administrative support, including organizing and prioritizing tasks, scheduling meetings, serving as a liaison to on- and off- campus entities, and managing general office needs.
Strong administrative skills to include the ability to organize and prioritize tasks with strong use of initiative, sound judgment, independent thought, and precise attention to detail with high level of professionalism.
Demonstrated experience in arranging and coordinating logistics for meetings and events. Experience arranging travel, including booking, creating itineraries, and reconciling expenses.
Proficient in use of software applications necessary in administrative work, including database to retrieve current and historical information to compile reports and briefings, spreadsheets, and graphics programs and ability to implement new systems to increase productivity, using email, word processing, spreadsheet, and calendar applications.
Strong writing/composition/spelling/proofreading skills; excellent understanding of the rules of English grammar and syntax, to write clear, concise correspondence and briefings.
Demonstrated knowledge of accounting principles and practices for financial analysis of budgets.
Experience in producing financial and expense reports, purchasing, accounting, Skill to monitor financial activities and transactions for report generation, purchasing, travel vouchers, accounts payable, and accounts receivable.
Knowledge of the techniques of donor/prospect research with the ability to extract and distill pertinent/critical information from multiple sources.
Job offer is contingent upon a satisfactory clearance based on background check results.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
BLANK AST 3
Hiring Salary Range
$21.92- $22.41 /hour
Days, 8 hrs/day, Mon-Fri