University of California - San Diego #93580 GRTC Education Program Coordinator in San Diego, California

#93580 GRTC Education Program Coordinator

Filing Deadline: Thu 5/24/2018

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This is a UC San Diego internal recruitment open to UCSD and UCSD Health System staff only.

UCSD Layoff from Career Appointment: Apply by 05/22/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.


The Glycobiology Research and Training Center (GRTC) is an internationally recognized UC San Diego Organized Research Unit with an 19-year track record of facilitating and enhancing research, training and collaboration among UC San Diego faculty who study the molecular and cellular biology of glycans and their roles in health and disease.

As the GRTC Education Program Coordinator, incumbent will use professional public educational program concepts to further the educational goals of the GRTC, including supporting the creation of new course offerings, interfacing with Med School and general campus personnel to formalize course designations, scheduling classes, contacting students, coordinating travel for students and lecturers, maintaining course schedules, coordinating faculty lecture schedules, and providing post-course analysis and recommendations for improvement. The incumbent will also provide admin support for revisions to the 3rd edition of the Essentials of Glycobiology textbook.

The GRTC Education Program Coordinator will be the lead admin for the UC San Diego Program for Career Development in Glycoscience (K12 training grant). In this role, the incumbent will receive and review submitted applications for completeness, orient new scholars entering the program, monitor scholar progress through the program to ensure each scholar completes all required elements in a timely manner, coordinate meetings of the Program co-PIs, implement program initiatives, maintain accurate records for each scholar both during and after their time in the Program, interface with the K12 fund manager to ensure proper expenditures and enrollment of scholars, and help to prepare the annual Program report for the NIH.

Additionally, the incumbent will coordinate travel for scholars to conferences or other sites, interact with the National Consortium coordinator, assist with travel and accommodations for visiting professors and provide other Program assistance as requested by the co-PIs. The Education Program Coordinator, in conjunction with the GRTC Program Manager, will lead the coordination for the annual symposium, including creating the schedule for trainee and faculty presentations, interfacing with hotel personnel, processing incoming registrations, coordinating A/V and other services, and overseeing outgoing contracts and payments for services.

The Education Program Coordinator will coordinate the Core Resources (GlycoAnalytics, Hematology, Histology) with the academic training programs and will provide admin support to the Cores, including billing and collections, quote preparation, maintaining customer databases, and purchasing. Other assignments and projects as requested to further the mission of the GRTC.


  • A Bachelor's Degree in related area; and/or equivalent experience/training. Continuing education in related field.

  • Two (2) years of relevant experience.

  • Working knowledge of departmental and organization policies and procedures; knowledge of educational program content and objectives.

  • Proven working knowledge of delivering educational programs. Working knowledge of current education programs and trends.

  • Good analytical skills to understand how business needs can be addressed through the design and delivery of training programs.

  • Basic knowledge of financial concepts for invoice preparation, budget oversight, general reconciliation.

  • Strong proficiency in the use of spreadsheet and database software. Demonstrated working knowledge of database creation and maintenance.

  • Interpersonal skills, service orientation, attention to detail, ability to multi-task in a high volume environment, effective verbal and written communication skills an organizational skills.


  • Working knowledge of Marketplace, MyPayments, and MyTravel.

  • Working knowledge of UC San Diego travel and entertainment policies and procedures.


  • Employment is subject to a criminal background check.

  • Workload may require occasional overtime and/or evening/weekend work.

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UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

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Commensurate with Experience



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Work Schedule:

Days, 8 hrs/day

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.