University of California - San Diego #93613 Research Administrator 3 in San Diego, California

#93613 Research Administrator 3

Filing Deadline: Thu 5/31/2018

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UCSD Layoff from Career Appointment: Apply by 05/22/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.

DESCRIPTION

UC San Diego is a student-centered, research-focused, service-oriented public institution that provides opportunity for all. Recognized as one of the top 15 research universities worldwide, a culture of collaboration sparks discoveries that advance society and drive economic impact. The Department of Electrical and Computer Engineering (ECE) is one of the largest and most complex departments on campus. The department is comprised of over 50 ladder rank faculty, over 100 additional academics in various research and instructional titles, and over 30 professional staff.

The mission of the Department of Electrical and Computer Engineering is to educate tomorrow's technology leaders. The staff within ECE strive to provide support and guidance to department faculty and researchers to allow them to achieve their research goals and to train the next generation of Electrical Engineers. Come join our team and help create tomorrow’s technology leaders.

This is a professional position at the experienced level of the Research Administrator Series. The incumbent is an experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.

Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations.

Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/or multiple sub awards. Guides less experienced staff. Typically works on complex proposals such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards.

Incumbent provides analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award/subcontract issuance and administration.

Complexity is define as follows: Type of Proposals - Highly complex proposals involving one or more of the following: multiple departments; multiple institutions (subawards); significant institutional cost-sharing; institutional commitment proposals; responsive to award agency proposal requirements (RFP, RFA, PA); numerous integrated projects; Program Project or Center applications; training grant applications; and Contracts; extensive variety of agencies and extensive number of awarding entities; significant and unique reporting requirements; significant equipment acquisition or fabrication; performance milestones.

Total proposals will usually be in excess of $8 million (direct cost) annually. Type of Awards - Funds managed will be for awards received as a result of submission of proposals described above. Type of Self-Supporting Activities - The self-supporting activities and research recharge operations are large and complex in nature (income > $500K). Contributions to Development of Policies and Procedures - Provide team leadership in the development of policies and procedures; approve or recommend for approval changes.

Resources to be managed will be determined by each department reflecting the quantitative measures in the Classification Matrix for Sponsored Research Administrators. Additional complexity/workload responsibilities (see examples in guideline document): GCCP; FSEP; Multi-department collaboration; PostDoc visas; MCAs; High profile PIs; Resource intensive needs; Complex post-award reporting; Cost sharing, Recharge unit.

  • Occasional evenings and weekends may be required. Overtime may be required.

QUALIFICATIONS

  • Thorough understanding and experience with research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

  • Knowledgeable about Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.

  • Requires thorough knowledge in OMB circulars such as Universal Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines.

  • Demonstrated experienced with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.

  • Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Ability to perform complex financial analysis and customized reporting. Ability to manage significant volume of transactions.

  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

  • Proficiency working with computer and information management systems.

  • Strong competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

  • Maintains current knowledge of compliance regulations in all areas of research administration.

  • Proficiency in utilizing Financiallink reports, queries, and use pivot tables or similar experience using other financial reporting tools.

  • Demonstrated effective interpersonal skills to interact with diverse individuals and groups.

  • Ability to work in a fast paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with a high degree of accuracy.

  • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

SPECIAL CONDITIONS

  • Job offer is contingent on a clear background check.

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The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:

RSCH ADM 3

Department:

ELECT & COMPUTER ENG

Hiring Salary Range

$53,600 - $68,000 /year

Worksite:

Campus

Appointment Type:

Career

Appointment Percent:

100%

Union:

Uncovered

Total Openings:

2

Work Schedule:

Days, 8 hrs/day, M-F