BAE Systems Administrative Assistant in San Diego, California

Job Description

Under general supervision and acting on own initiative, perform administrative support duties for engineering personnel, including: data gathering, data entry, verify information from multiple sources, use software to manage data and generate reports, and generate correspondence and presentations.

Perform a variety of administrative support duties, gather information, prepare reports and maintain records.

Operate under minimal supervision. Work requires some analysis and use of initiative and independent judgment.

Serve as a point of contact for internal and external customers on administrative issues for the functional areas.

Coordinate and track activities/projects that require knowledge of standardized procedures and guidelines in support of department-specific functions: e.g. maintaining department data manually or on a PC, running standard reports, etc.

Work on special projects, as assigned, using knowledge/skills pertinent to the function involved.

Compose routine correspondence.

Respond to routine requests for information by phone or e-mail or in person.

Maintain files/records in established files/systems and retrieve upon request.

Make and/or assist with arrangements for travel, meetings, conferences, seminars, etc., including scheduling rooms, planning and ordering refreshments, and arranging for equipment.

Perform general administrative tasks such as making copies; filing; record keeping; data entry; opening, screening, and distributing mail; answering telephone calls; taking and relaying messages; ordering office supplies, etc

Typical Education & Experience


Required Skills and Education

High School Diploma or equivalent plus additional 4 years relevant experience; or Associate s degree plus additional 2 years experience.

Good oral and written communication skills.

Proficient with word processing, presentations, spreadsheets, e-mail, and calendar software.

Ability to gather information from a variety of sources and use it to generate correspondence, presentation materials or reports.

Good time management and multitasking skills.

Ability to deal effectively with personnel at all levels, inside and outside of the organization.

Preferred Skills and Education

Microsoft Office expertise

Experience working with a defense contractor

Experience handling expense reports and travel documentation

About BAE Systems Electronic Systems

BAE Systems is a premier global defense and security company with approximately 90,000 employees delivering a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support and services.

The Electronic Systems (ES) sector spans the commercial and defense electronics markets with a broad portfolio of mission-critical electronic systems, including flight and engine controls; electronic warfare and night vision systems; surveillance and reconnaissance sensors; secure networked communications equipment; geospatial imagery intelligence products and systems; mission management; and power-and energy-management systems. Headquartered in Nashua, New Hampshire, ES employs approximately 13,000 people globally, with engineering and manufacturing functions primarily in the United States, United Kingdom, and Israel. Equal Opportunity Employer/Females/Minorities/Veterans/Disabled/Sexual Orientation/Gender Identity/Gender Expression

Administrative Assistant


EEO Career Site Equal Opportunity Employer. Minorities . females . veterans . individuals with disabilities . sexual orientation . gender identity . gender expression